Land management software or LMS is a very handy tool for an organization that is involved in large-scale land acquisitions, development and usage for various purposes. The system almost completely automates all the financial, operational, legal and regulatory compliance requirements. Every such LMS has a set of features useful for brokerages, the oil and gas industry, and for government agencies or records divisions with huge spatial management requirements.
In general, most of the functions or modules can be classified under either acquisitions or administration. Both categories have many components that are crucial to automating entire divisions of areas of operations. The lease module is a good example to illustrate how this works, since it has functions that help facilitate both the transaction and the subsequent management.
During the pre-lease phase, the LMS must be able to generate a ton of documents and forms that are required for the transactions. This includes offer letters, amendments, contracts and so on. The system should be capable of handling all kinds of leases, including standard agreements, third-party and remainder leases, receiverships, etc. Afterwards, it must be able to manage and generate all the paperwork such as LPRs and payment checks and drafts in a timely manner.
The LMS needs to able to accept scanned documents in all commonly used formats and store it as digital data. It must be able to make mass changes to all stored leases to update specific provisions or nomenclature, if such updates are required on a company-wide level. Lease status tracking and workflow configuration are other desirable features.
The automation will be much more efficient if all the modules are integrated properly. Data that enters the LMS at any place must be made available across the whole system. It will eliminate the need to maintain paper files and move it around manually between isolated divisions. The integration improves the accuracy of the available data, and cuts down on redundant data entry costs. The lack of paper usage also makes the organization more environmentally friendly.
In addition to lease management, the two other most important modules in an LMS are GIS mapping and ownership/tract management. Apart from the core modules, there are certain system administration needs that must be fulfilled. For example, there must be support for user groups and assignment of permission levels for each group. It must also be able to supply standard as well as custom reports.
Every LMS has standard reporting capabilities that provide comprehensive details about leaseholds, rental payments, expiration, etc. These reports must be scheduled for delivery and the system should be able to generate and deliver the right reports to each user as required, and without any human intervention. Users with the necessary authorizations should also be able to generate custom reports to include tract and ownership data, along with exploration information.
Innovations and the latest cutting-edge technology have made land management software more productive and useful. An LMS package can now be made available to company users as a password-secured web-based application accessible on any device such as a tablet, laptop or smart phone. Given such unlimited availability round the clock at any location, LMS users will be much more productive and are able to make instant and informed decisions out in the field.
In general, most of the functions or modules can be classified under either acquisitions or administration. Both categories have many components that are crucial to automating entire divisions of areas of operations. The lease module is a good example to illustrate how this works, since it has functions that help facilitate both the transaction and the subsequent management.
During the pre-lease phase, the LMS must be able to generate a ton of documents and forms that are required for the transactions. This includes offer letters, amendments, contracts and so on. The system should be capable of handling all kinds of leases, including standard agreements, third-party and remainder leases, receiverships, etc. Afterwards, it must be able to manage and generate all the paperwork such as LPRs and payment checks and drafts in a timely manner.
The LMS needs to able to accept scanned documents in all commonly used formats and store it as digital data. It must be able to make mass changes to all stored leases to update specific provisions or nomenclature, if such updates are required on a company-wide level. Lease status tracking and workflow configuration are other desirable features.
The automation will be much more efficient if all the modules are integrated properly. Data that enters the LMS at any place must be made available across the whole system. It will eliminate the need to maintain paper files and move it around manually between isolated divisions. The integration improves the accuracy of the available data, and cuts down on redundant data entry costs. The lack of paper usage also makes the organization more environmentally friendly.
In addition to lease management, the two other most important modules in an LMS are GIS mapping and ownership/tract management. Apart from the core modules, there are certain system administration needs that must be fulfilled. For example, there must be support for user groups and assignment of permission levels for each group. It must also be able to supply standard as well as custom reports.
Every LMS has standard reporting capabilities that provide comprehensive details about leaseholds, rental payments, expiration, etc. These reports must be scheduled for delivery and the system should be able to generate and deliver the right reports to each user as required, and without any human intervention. Users with the necessary authorizations should also be able to generate custom reports to include tract and ownership data, along with exploration information.
Innovations and the latest cutting-edge technology have made land management software more productive and useful. An LMS package can now be made available to company users as a password-secured web-based application accessible on any device such as a tablet, laptop or smart phone. Given such unlimited availability round the clock at any location, LMS users will be much more productive and are able to make instant and informed decisions out in the field.
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